How can I find a job in Search?

You can use the Search tab to perform searches for jobs.

What jobs you can find in Search  will depend on the type of pool you are in:

• If you are an Author, you will see the jobs that you have made, but not jobs made by other users
• If you are not an Author (e.g. a typist), you will see jobs that are on, or after, workflow steps that are visible to your pool.
• If you are a Workflow Admin or in an Admin pool, you will see all jobs

e.g. You will be able to search for a job visible to you in your Review grid. If you (or a colleague in your pool) progresses that job onto the next workflow step you will still be able to find this in your search results, even if you no longer see this in your Review grid.

To do a basic search for a job:

• Go to the Search tab
• Click Search
• Enter a search term
• Click the search button

The search term could be the Title, Author, or other known information about the job.

The search is fuzzy – Lexacom will return results with one character of difference (e.g. a search for Joe will return Jo but not Joel)

You may want to apply filters to restrict your search results to particular search criteria. You may wish to find only jobs that were created by a particular user, or were created within a particular date range.

To do an advanced search:

• Go to the Search tab
• Enter an advanced search criteria
  
• Enter any details needed
  
• Click the search button

The available criteria to search on include:

ContributorId – this is the last user (other than the author of the job) to work on the job. You can choose a specific user, Everyone, or No-one.

CreatedOn – this is the date that the job was created. You can choose a date range (you must set both a From and To date).

Title – this is the name of the job. Most workflows will have a media (e.g. Reference) that gives the job its title.

ModifiedOn – this is the date that the job was last changed. You can choose a date range (you must set both a From and To date).

CreatedBy – this is the user that created the job. You can choose a specific user.

AuthorID – If your workflow includes a typed document, this is the user that created a document media on the job. You can choose a specific user, Everyone, or No-one.

Priority – if your workflow includes Priority media, you can select the Priority of the job. You can choose from the available Priority values.

Lookup media – if your workflow includes lookup media (like Letter Type or Specialty), you can search for jobs with a particular media value. You can choose from the available media values.